1. Appearance Deadline – Any student who does not attend school by the fifth school day of the academic year will automatically have their name removed from the class roster unless prior written notice was submitted to the office, the tuition for the first month has been paid in advance and an Absence Consequence Contract has been completed prior to the occurrence of the absences. Absences will be recorded for that paid student until they appear and the related consequences will apply depending upon the reason for the absence.
2. Test Make Up – Tests will not be made up unless the student presents an absence letter to the Vice Principal or Principal who must approve and sign the absence form. Student must then show signed form to all respective teachers who may then allow student to make up tests.
3. Minimum Days of Attendance – The minimum number of days a student is required to be in attendance in order to receive Course Credits is 90% of the school year (162 days). A student absent for more than 10% of the school year (18 days) is liable for the penalties of the violation of this policy regardless if the absences are excused or unexcused. Penalties may involve: grade, retention or repetition of course(s).
4. Extended Absence Period – When a family determines that a student is going to be absent for an extended period of time written notice should be submitted to the office. The tuition for the respective period should be paid in advance and an Absence Consequence Contract must be received prior to the absence time. This is necessary in order to determine the consequences of the absences and to allow for considerations to be made by the teachers in the case that such extended absence period is considered excused. If the stated days are exceeded, the contract will require revision by the Principal. Parents should report to the Principal immediately upon the student’s return if this happens.
5. Infraction Deduction – Any of the following infractions will result in a deduction of 0.5 (half) points from the respective marking period report card average:
• Reporting to 1st period after 8:02 a.m.
• Failing to bring required textbooks, supplies and notebooks.
• Failing to report to each class on time according to the specified class schedule with all necessary class materials and assignments. No additional time will be allowed.
• Leaving any class without a valid pass.
• The first three infractions from each subject will be excused. Parents will be notified about the deduction through the Al-Minhaal administrator.
6. Absence Excuse Form – An Absence Excuse Form is available at the front desk and must be filled out whenever a student is absent. If a note from a doctor is available it must be attached to the form. A doctor’s excuse must be submitted for three or more days of consecutive absences upon the student’s return to school.
7. Time Limits – Students coming in after 8:05 a.m. will be marked tardy and will have a deduction of 0.5 (half) points from the respective marking period report card average. Any student who does not arrive by 10:25 a.m. (the end of the 3rd period) will be marked absent for that day.
8. Tardiness – If a student arrives late to school more than five times in a marking period it is counted as an unexcused absence.
9. Six Unexcused Absences – Six unexcused absences during one marking period will lower a student’s grade by one letter grade in the highest grades in two core subjects in 9th-12th grades and in all subjects in 1st-8th grades. For example an “A” will become a “B”.
10. Excused Absences – Examples of excused absences include: verified illness, death in the family, motor vehicle driver license test with advanced notice, college visitation with prior notification to the counselor, documented medical appointments, court ordered appointments and absences for a personal reason excused in advance by the administration.
11. Unexcused Absence – Unexcused absences include truancy, cutting class, excessive tardiness, and absent days accrued prior to parental completion of a withdrawal process.
12. Medical Excuses – Medically excused absences are not accepted after thirty days from the date of absence and must be on doctor’s stationary. Medical excuses can also be used to exempt a student from PE class.
13. Islamic Conferences – A maximum of two days will be excused for Islamic conference attendance for grades Pre-K-6th if permission is taken from the Vice Principal or Principal and an Absence Consequence Contract is completed prior to departure. Students in grades 7th-12th may also be excused for a maximum of two days for attendance if they obtain permission from the Vice Principal or Principal and complete an Absence Consequence Contract prior to departure. The student must show proof of involvement or volunteering upon their return.
14. Field Trip Day – On field trip days students who will not participate in the trip should remain at home with the understanding that it will be counted as an unexcused absence.
Any student who fails two core courses with a grade of less than 70 has to repeat the year. Core Courses include English, Math, Arabic, Islamic Studies and Qu’ran. Any student who fails one core course with a grade of less than 70 and two graduation requirement courses fails for the year.
Graduation Requirement Courses include: ALL SUBJECTS
ARRIVAL AND DISMISSAL PROCEDURES
1. Late Fees – A late fee of $1.00 per hour will be charged for each student being picked up 10 minutes after dismissal time.
2. Early Pick-up Security Measures – In the event that a person, other than the parents or guardians, attempt to pick a student up early from school, the registration form of that child will be checked to determine if the parent or guardian has given them pick-up rights and a copy of their driver’s license will be made, dated, and placed in the student’s file. If no pick-up authorization is indicated on the registration form for that child, written verification must be with that person signed by the parent or guardian and a copy of their driver’s license will be made and attached to the letter and it must be verified verbally by the administration with a parent or guardian.
3. Ride Change Notices – Parents should call in changes to transportation arrangements for their children by 2:00 p.m. to allow for the timely notification of students and teachers. Students may not arrange for changes in rides home at dismissal except in the case of an emergency.
4. Disclaimer – This is to inform you that the Academy will not be responsible for students who are on Academy property before the hour of 7:30 a.m. and 30 minutes after dismissal time.